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Posted: Monday, December 11, 2017 11:31 PM

Under the supervision of the Chief Deputy County Clerk - Legal Division is responsible for assisting the general public and attorneys, filing, maintenance and processing of court papers, phone and counter reception; record copying, data entry, receipting of filing fees and payments, and retaining and managing stored court files. Performs other duties in support of operations.BENEFITS:Optional Voluntary 457 Deferred Compensation planUp to $300 annual Wellness reimbursement* & $100 incentive for completing your annual physical & Health Assessment.Employee assistance program*Pro-rated based on DOHPAY RATE INFORMATION:The Judicial Court Retention Clerk position is a non-union position and starting pay is $15.83/hr. This position is eligible for step pay increases within our Non-Union Grade 3 wage scale. Top end of the current wage scale for this position is $20.58/hr. HOURS20 Hours per weekDUTIES1. Maintains a variety of court record files including but not limited to transcripts and exhibits, pleadings and documents docketed by clerks, and performing record validation. Maintains records in both electronic and non-electronic formats.2. Pulls daily judicial dockets.3. Manages and maintains all court files sorted in the vault. Scans all files leaving and returning to vault.4. Fulfills customer requests for file copies, with certification where applicable. Copies and organizes files being sent to Appellate Counsel, and sends requested files to Court of Appeals and the Supreme Court.5. Prepares files for storage and transfer to microfilm or CD. Labels storage boxes, assigns storage space, and identifies destruction dates. Maintains files in storage, storage inventory listing, transcript and exhibit inventory, and microfilm roll and CD index including maintaining case management system with microfilm information. Proofreads microfilm against files for completeness and quality.6. Assists with the customer service desk and phone as needed. Assists customers with answers relating to court filings, receipting payments, court processes and procedures, looking up old case records, etc. Directs calls and takes messages as needed.7. Performs a variety of office duties including processing incoming and outgoing mail.8. Sends requested forms to customers.9. Reconciles morning cash out and prepares deposit.10. Performs other duties as directed.QUALIFICATIONSHigh school diploma or GED and three years of progressively more responsible experience in a clerk's office or court.The County, at its discretion, may consider an alternative combination of formal education and work experience.Thorough knowledge of the principles and practices of maintaining court records.Considerable knowledge of maintaining detailed and accurate records in both electronic and non-electronic formats, retrieving and storing files, and transferring and scanning records to microfilm and CD formats.Strong working knowledge of office procedures, file setup and maintenance, math and bookkeeping principles, and application and administrative support techniques.Strong skills in proofreading, performing arithmetic calculations, and maintaining files and records.Skill in assembling and analyzing data and preparing accurate reports.Skill in effectively communicating ideas and concepts orally and in writing.Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with County employees, contractors to the County, representatives of other governmental units, professional contacts, elected officials, and the public.Ability to assess situations, solve problems, work effectively under stress, within deadlines, and in emergency situations.Skill in the use of office equipment and technology, including Microsoft Suite applications and the ability to learn software applications and databases utilized by the Clerk's Office as well as and microfilm scanner and viewing machine.Skill in the use of document imaging software and equipment.Physical Demands and Work Environment:The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight. The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate. Under the supervision of the Chief Deputy County Clerk - Legal Division is responsible for assisting the general public and attorneys, filing, maintenance and processing of court papers, phone and counter reception; record copying, data entry, receipting of filing fees and payments, and retaining and managing stored court files. Performs other duties in support of operations.BENEFITS:Optional Voluntary 457 Deferred Compensation planUp to $300 annual Wellness reimbursement* & $100 incentive for completing your annual physical & Health Assessment.Employee assistance program*Pro-rated based on DOHPAY RATE INFORMATION:The Judicial Court Retention Clerk position is a non-union position and starting pay is $15.83/hr. This position is eligible for step pay increases within our Non-Union Grade 3 wage scale. Top end of the current wage scale for this position is $20.58/hr. HOURS20 Hours per weekDUTIES1. Maintains a variety of court record files including but not limited to transcripts and exhibits, pleadings and documents docketed by clerks, and performing record validation. Maintains records in both electronic and non-electronic formats.2. Pulls daily judicial dockets.3. Manages and maintains all court files sorted in the vault. Scans all files leaving and returning to vault.4. Fulfills customer requests for file copies, with certification where applicable. Copies and organizes files being sent to Appellate Counsel, and sends requested files to Court of Appeals and the Supreme Court.5. Prepares files for storage and transfer to microfilm or CD. Labels storage boxes, assigns storage space, and identifies destruction dates. Maintains files in storage, storage inventory listing, transcript and exhibit inventory, and microfilm roll and CD index including maintaining case management system with microfilm information. Proofreads microfilm against files for completeness and quality.6. Assists with the customer service desk and phone as needed. Assists customers with answers relating to court filings, receipting payments, court processes and procedures, looking up old case records, etc. Directs calls and takes messages as needed.7. Performs a variety of office duties including processing incoming and outgoing mail.8. Sends requested forms to customers.9. Reconciles morning cash out and prepares deposit.10. Performs other duties as directed.QUALIFICATIONSHigh school diploma or GED and three years of progressively more responsible experience in a clerk's office or court.The County, at its discretion, may consider an alternative combination of formal education and work experience.Thorough knowledge of the principles and practices of maintaining court records.Considerable knowledge of maintaining detailed and accurate records in both electronic and non-electronic formats, retrieving and storing files, and transferring and scanning records to microfilm and CD formats.Strong working knowledge of office procedures, file setup and maintenance, math and bookkeeping principles, and application and administrative support techniques.Strong skills in proofreading, performing arithmetic calculations, and maintaining files and records.Skill in assembling and analyzing data and preparing accurate reports.Skill in effectively communicating ideas and concepts orally and in writing.Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with County employees, contractors to the County, representatives of other governmental units, professional contacts, elected officials, and the public.Ability to assess situations, solve problems, work effectively under stress, within deadlines, and in emergency situations.Skill in the use of office equipment and technology, including Microsoft Suite applications and the ability to learn software applications and databases utilized by the Clerk's Office as well as and microfilm scanner and viewing machine.Skill in the use of document imaging software and equipment.Physical Demands and Work Environment:The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight. The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.

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• Location: Ann Arbor, Howell

• Post ID: 43944332 annarbor
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