Posted: Tuesday, September 5, 2017 10:27 AM
This position is responsible for providing exceptional administrative support to the Car Audio Engineering team, reporting directly to the Vice President, Global Engineering.
This individual does not have any direct reports.
:Create and manage the SOW, GSID, CAR, PR, and invoicing process for engineering. : 20
:Write Change Notices. : 20
:Coordinate acoustics engineering lab schedules. : 20
:Work in concert with Engineering management to prepare timely presentation materials and submit monthly management reports (Powerpoint and Excel). Create / maintain engineering dashboards. : 10
:Prepare and track travel and expense reports. : 5
:Maintain Engineering external resource report submitted to Finance on monthly basis. : 3
:Make domestic and international travel arrangements for Audio Engineering management team. This includes applying for visas as needed for international travel.
:Manage/track PC tools licenses/maintenance. Also track capital equipment.
:Assist in meeting preparation; providing WebEx, videoconference, teleconference and catering support.
:Support quarterly Engineering workshop : set:up, planning, etc.
:Provide support for departmental data requests utilizing Excel spreadsheets.
:Handle all general administrative duties for the department including faxing, copying, scanning, mailings, invoice processing and reconciliation.
:Maintain the engineering supply cabinet.
:Compile and distribute engineering newsletter.
:Maintain engineering contact list.
:Track seating for engineering department in Novi, MI.
:Act at point of contact when leaders are traveling.
:Bachelor's degree preferred.
:Prior experience as an Administrative Assistant to a senior level team at a global organization for 3 plus years.
:Proficient in Microsoft Office Outlook, Word, Excel, and PowerPoint.
:Excellent verbal and written communication skills.
:Ability to multi:task and be detail oriented.
:Aptitude for learning and using new software tools.
:Demonstrates ability to work effectively with varied people. Works independently. Accepts decisions and takes questions or problems to supervisor.
:Demonstrates self confidence in dealing with work situations. Clearly communicates messages and ideas. Demonstrates cooperation, courtesy and consideration when working with others.
:Understands role contribution to the team. Keeps commitments made to team members and shares in team successes and failures.
:Sets personal standards for quality, quantity, and timeliness of work to challenge self to greater levels of performance. Improves the way the job is done. Seeks to continually improve personal performance.
:Plans and organizes work according to established priorities. Remains flexible to adapt to changing work conditions.
:Willingness to travel up to 10.
:Willingness to work in an office in Novi, MI.
:Any offer of employment is conditioned upon the successful completion of a background investigation and drug screen.
HARMAN (harman) designs and engineers connected products and solutions for automakers, consumers, and enterprises worldwide, including connected car systems, audio and visual products, enterprise automation solutions; and services supporting the Internet of Things. With leading brands including AKG(R), Harman Kardon(R), Infinity(R), JBL(R), Lexicon(R), Mark Levinson(R) and Revel(R), HARMAN is admired by audiophiles, musicians and the entertainment venues where they perform around the world. More than 25 million automobiles on the road today are equipped with HARMAN audio and connected car systems. Our software services power billions of mobile devices and systems that are connected, integrated and secure across all platforms, from work and home to car and mobile. HARMAN has a workfo
• Location: Ann Arbor
• Post ID: 37968878 annarbor